6.1. The funding recipient must use the subsidy as intended, i.e. exclusively for expenditures incurred in the course of production, and he or she must administer such funds with all the diligence of a prudent businessman. He or she must keep records of all relevant receipts and expenditures, and revenues from insurance benefits or refunds of premiums; from the sale of objects (props, etc.) and rights (music, etc.); from advertising, funds from sponsors, etc. that reduce costs must be reported separately.

6.2. The FILM FUND must be notified immediately, in writing and without being asked concerning any and all circumstances that result in a change with regard to the agreed purpose of the subsidy, delay or represent an insurmountable obstacle to production,
or reduce the expected effect on Vienna’s film sector.

6.3. Before receipt of the last installment, the funding recipient must inform the FILM FUND concerning how the funding it provided has been used by presenting a final statement of accounts in written form. Any and all discounts and reductions must be deducted from the relevant cost items in the final statement of costs (final cost report, actual financing).

6.4. The funding recipient must permit officials of the FILM FUND or individuals acting on their behalf who are subject to an obligation to observe secrecy to examine the relevant documents, agreements, account books and receipts, and also inspect the production company’s offices for the purpose of ascertaining the proper use of funding; the funding recipient will provide all required information. This will be done within a reasonable period of time not exceeding two weeks, and the required information will be provided on that occasion.

6.5. At the FILM FUND’s express request, the funding recipient must produce a financial statement for the production which has been certified by a certified public account. This request requires a justified resolution by the FILM FUND’s oversight committee.

6.6. Should the applicant fail to fulfill the obligations specified in Items 6.1. to 6.5. within a reasonable period of time, even after receiving a specific written demand, neither the subsidy applications already submitted nor new submissions will be evaluated by either the jury or the management board, and no other subsidy agreements will be concluded on the basis of approvals already extended until such obligations have been fulfilled.